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#6495

JohnD
Participant

WinFax PRO 8.03 is not Y2K compatible, as a result there is a bug in the program that it will not resubmit failed faxes.

Here is how to import a phonebook into WinFax PRO 8.03

You want to import a database file into a WinFax phonebook. Alternatively, your regular phonebook may have disappeared and you must reimport it. The phonebook file may be any of the following formats:

– ASCII text (*.TXT)
– CAS (*.PB)
– dBASE III/IV (*.DBF)
– DosFax (*.PBK)
– Lotus Organizer 1.x for Windows (*.CSV)
– WinFax 2.0/ WinFax Lite (*.PBK)
– WinFax PRO 7.x/8.x (*.WFB)
– WinFax 3.0/4.0 (*.DBF)
– Spreadsheet file such as Excel or Lotus
– Database file such as Access or Paradox
– ACT! (version 2.x, 3.x, 4.x)

You may also encounter the following error when trying to import a phonebook: Import file mismatch. This is due to incorrect linking or ordering of the phonebook fields. Follow the procedures to resolve this.

Solution:

If you want to import a database or spreadsheet file, first export the file as a *.DBF file. Consult your software documentation for information on exporting files to dBASE format.

Import the File into WinFax PRO

On the Window menu, click Phonebooks. The Phonebooks window appears.
In the phonebook list, click the phonebook or folder into which you want to import the recipient records. Create a new phonebook, if necessary.
Choose Import from the File menu. The Import Phone Records dialog box appears.
Choose the correct format from the Format drop-down list.
Click Select and locate the folder containing the file you wish to import.
Highlight the file and click Open.

The next procedure will depend on the type of file you are trying to import.

WinFax, CAS, or Lotus Organizer Files

Click OK to import the records to the specified WinFax phonebook. A summary screen displays the results of the process.

NOTE:
For WinFax phonebooks, the file name corresponds to the name of the phonebook. For example, if the phonebook was called Sales in WinFax PRO 7.x or 8.x, the file to import would be SALES.WFB.

dBASE (*.DBF) Files

In the Import Fields list, choose the dBase field you want to link.
In the Phonebook Fields list, choose the corresponding WinFax PRO phonebook field to link to.
Click Link to link the fields. To create a valid phonebook you must link at least one name and one address field, namely the FirstName, LastName, or Company field and the FaxLocalNumber or MailAddr field.
To remove an incorrect field link, click the linked field in the Phonebook Fields list and click Unlink.
Repeat steps 2 through 4 for each field you wish to link.

ASCII Files

NOTE:
When importing ASCII files, you must import every field. Fields which you do not use must still be assigned to a WinFax field or the import process will fail.
Every record in the ASCII file must contain the same number of fields.
In most cases WinFax will have more fields than the file being imported. Unused fields should be deleted from the field list.
You must link the fields from top to bottom in the Field List in the same order as they appear in the ASCII file from left to right. You can read any ASCII file in a text editor to determine the delimiter character and field order.
If an ASCII record is imported into a WinFax phonebook and the phonebook already contains a recipient record with the same name and company, a duplicate record is created.

To exclude WinFax phonebook fields from the Field List:

Highlight the field and click Delete.
Repeat for each field you wish to exclude.

To add a field which you previously deleted:

Click Add. The Add Field dialog box appears.
Click the field name you want to add and click OK.

Complete the import process as follows:

Drag the fields in the Field List to place them in the desired order from top to bottom.
In the Field Delimiter section, click the character which separates each field in the ASCII file. Click Other to enter a different delimiter character.
In the Record Delimiter section, click the character which separates the records in the ASCII import file. Click Other to enter a different delimiter character.
Click OK to import the recipient records. A summary screen displays the results of the import process.

TIPS:
If you are importing a WinFax LITE 4.x phonebook, choose the WinFax PRO 4 import format.
If you are exporting phonebook records from Lotus Organizer to import into WinFax, choose ASCII as the export Format, click Windows Default (ANSI) File Translation and disable Field Names As First Record.