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How to import a WinFax PRO phonebook into FaxTalk

Import a WinFax PRO 10 phone book into FaxTalk

This video shows how to import your existing WinFax PRO phonebooks into FaxTalk fax software. To perform these steps, you must have WinFax PRO installed on the same computer where the FaxTalk software is installed. Please see “Preparing the import” instructions below.

Shown installed in this video is FaxTalk FaxCenter Pro 8.0 and WinFax PRO 10.

  1. Start WinFax PRO and leave it open in the background.
  2. Open FaxTalk. In FaxTalk, click File, New, Phonebook. Type in the new phonebook name.
  3. Select the phonebook you just created.
  4. Click File, Import.
  5. Select WinFax PRO phonebook from the list.
  6. Select the specific WinFax PRO phonebook you want to import.
  7. Add or remove any field mappings (optional)
  8. Click Finish to begin the import process.
  9. If FaxTalk detects duplicate entries, it will ask if you want to update or ignore the entry.
NOTES:[styled_list marker=”dot”]

  • This process does not delete or modify any existing WinFax PRO data.
  • Group contact lists (Groups) that were created in WinFax PRO are not imported.
  • Due to a WinFax limitation, If your WinFax PRO phonebook contains e-mail addresses, they will not be imported since no mapping field exists for the e-mail address phonebook field.
  • When importing phonebooks from WinFax PRO you will need to import each phonebook separately.[/styled_list]

Preparing the import

FaxTalk requires that an existing (and functioning) installation of WinFax PRO be present on the system before you can perform the import process. This is required because the WinFax PRO data phonebook and log structure is a proprietary format and FaxTalk cannot perform the import directly without the WinFax PRO installation files being present. The installation of WinFax PRO does not require to have a working modem or telephone connection. If the WinFax PRO phonebooks and/or logs are visible in the WinFax PRO interface they can be imported into FaxTalk.

If you are replacing WinFax PRO with FaxTalk on the same computer, only step 1 is required.

If you are moving to a new machine and a new operating system and cannot install the WinFax PRO software on the same machine, you will be required to perform all the steps below.

Step 1 – Install FaxTalk on machine where WinFax PRO is already installed

If you have already purchased FaxTalk you can temporarily install FaxTalk on your old computer, or you can use the free trial version of the FaxTalk which can be downloaded from the web site. Install the FaxTalk trial software onto the old machine that has the WinFax PRO software installed with the data you wish to import. Once the FaxTalk software is installed you can then import the WinFax PRO fax and contact data into the FaxTalk software. Note: must be a working installation of WinFax PRO.

Step 2 – Backup FaxTalk data and settings

After importing the WinFax PRO data into FaxTalk you will need to make a backup of the data in FaxTalk for use on the new machine. To make a backup of your existing data on the old machine there is a utility called FaxTalk Backup included with the FaxTalk software to back up all of your data files and settings stored in FaxTalk to a single backup file. The FaxTalk Backup utility can be found in the FaxTalk program group accessed under Programs (or All Programs) from the Windows Start menu.

Open the FaxTalk Backup application.

On the Backup tab make sure the all of the backup items are enabled then click the Backup Now button. By default this will create a file called FTBACKUP.FTA in the My Documents folder. Be sure to note where the backup file is stored and what filename is used.

Click OK when the FaxTalk Backup program displays the “Backup completed successfully” message.

Click Cancel to close the FaxTalk Backup program.

Once you have made a backup of your data you can copy the backup file from the old machine to a temporary folder on the new machine.

Step 3 – Install FaxTalk on new machine

To install the FaxTalk software on the new machine you will need to use the software installation file you downloaded when you purchased the software, or the software CD-ROM if you purchased the software on CD, as well as your software serial number.

If you purchased an upgrade version of the FaxTalk software you will also need to have a previous FaxTalk product installed on the new machine in order to install the FaxTalk upgrade software. The installation will check for a previous FaxTalk product and will not install if a previous FaxTalk product is not found. If you cannot install a previous FaxTalk product you will not be able to install the FaxTalk upgrade software on the new machine.

Step 4 – Restore FaxTalk data and settings on new machine

Once the FaxTalk software is installed on the new machine you can restore your data (including the imported WinFax PRO faxes and contacts) from the backup file you created on the old machine. To restore your data you need to use the FaxTalk Backup program on the new machine.

Open the FaxTalk Backup application.

Click on the Restore tab.

Use the Browse button to navigate to the folder where you originally copied the backup file from the old machine. Select the file and click Open.

On the Restore tab make sure that only the “File Cabinet folder” and “Phonebooks and contacts” options are checked (all of the other restore items should be unchecked) and then click the Restore Now button.

Click Continue on the Confirm Restore dialog to start the restore process.

Click OK when the FaxTalk Backup program displays the “Restore completed successfully” message.

Click Cancel to close the FaxTalk Backup program.

Your WinFax PRO data should now be accessible in FaxTalk on your new machine.